5 new productivity apps to transform your business

Greetings, fellow productivity enthusiasts! Namecheap’s Undercover Geek here, ready to uncover some new apps that can turbocharge your small business. In a world overflowing with apps and gadgets, finding innovative but useful options can be like searching for a needle in a digital haystack.

To this end, I’ve scoured the depths of Product Hunt to bring you some of their highest-rated productivity tools. I considered how well each app could help your business, cutting through the hype to find those that streamline workflows, save time, and maybe even make your workday a bit more fun. Where possible, I also examined the cost of each app.

Let’s dive in and see what treasures await!

Overview and General Impressions: Do you have an app, website, or digital product? Or do you need to train people to use one of your services? If so, you might want to check out Floik. This app can create demos, explainer videos, and how-to guides, all of which can save you a ton of time when training your team or educating your customers. Floik’s standout feature is its ability to produce interactive tutorials that are easy for end users to follow. Best of all, the whole app is cloud-based, meaning it can run on even older computers as long as you have a decent Internet connection. Floik offers a free option with additional features available with a premium plan.

Pros:

• Produces interactive and engaging content quickly. You can build interactive video demonstrations or presentations based on any website viewable in Chrome, including voiceovers and interactive buttons.
• Caters to different buyer personas with multiple branches in demos.
• Offers a free plan with basic features and paid plans for advanced options.

Cons:

• May not capture every click, particularly on drop-down menus, which may require additional manual adjustments.
• Requires installation of a Chrome extension with permissions that could be a security concern.

Final Recommendation: Floik is a useful tool for creating interactive and engaging demos and tutorials, making it ideal for small business owners looking to improve user onboarding and product education. Its ease of use is impressive, and you can create a short, interactive video guide or presentation in minutes. However, be cautious with the Chrome extension permissions, and just for security’s sake, consider disabling the extension when it is not in use.

Overview and General Impressions: We all like making money, but managing it can be a thankless chore. Fortunately, there’s Pallo, a comprehensive financial management solution tailored for freelancers and small businesses. It simplifies the complexities of expense tracking, income monitoring, and tax preparation. Pallo’s standout feature is its ability to provide a holistic view of your financial health, helping you make informed decisions. The platform integrates various financial tasks such as mileage tracking, time tracking, and storing receipts. Premium users can view their credit scores and file their taxes through the app. The subscriptions start at $10 per month, with a free plan offering essential features for beginning freelancers.

Pros:

• Provides a holistic view of your financial health.
• Integrates various financial tasks into one application.
• Offers a free plan with essential features for beginning freelancers.

Cons:

• Can be overly complex for very small businesses or those with straightforward financial needs.
• Requires bank account connection before using any features, which might be a barrier for some users.
• Only available as a mobile app, which can be inconvenient for entering large amounts of data.
• The app does not have 2023 tax information, which is a significant concern. 

Final Recommendation: Pallo offers an integrated tool for managing finances, but its complexity and mobile-only platform may not suit every small business, and it seems like the app may still be a work in progress. Still, it’s one worth watching.

Overview and General Impressions: Are you using napkins or sticky notes for all of your to-do lists and ideas? Turn those scraps of paper into a simple digital system with Twos. The app’s fun interface and minimalist design allow users to quickly capture ideas, organize tasks, and set reminders without clutter. They offer a Discord community where people can ask questions, get tech support, and learn how others are using the app.

Pros:

• Easy to use with a minimalist design.
• Supports collaboration for sharing and managing lists.
• Completely free to sign up with optional one-time upgrades. Twos allows you to earn coins by taking different actions, and those can be redeemed to upgrade with more features (or you can purchase the upgrades with cash).

Cons:

• Lacks advanced features and integrations found in more complex productivity tools.
• Very simplistic and not really useful as a new app for those who already have a decent workflow for their project management. 

Final Recommendation: Twos is best for those who need a simple, intuitive app to manage tasks and notes. It’s great for freelancers and small business owners looking for an easy way to stay organized without the bells and whistles of more complex apps, but those who need more extensive note-keeping and organization may want a more robust app.

Overview and General Impressions: Many business owners struggle to keep on top of their calendars and find it challenging to schedule client meetings and team calls without double-booking. Morgen offers a great solution for the temporally challenged. It consolidates multiple calendars into a single, unified view, simplifying scheduling and reducing conflicts. This tool is perfect for small business owners who need to juggle multiple commitments. You can sign up for a free two-week trial, while a paid account allows unlimited calendar integrations and a fully-functional mobile app (the free trial only allows view-only access) as well as time blocking, a client booking page, and more.

Pros:

• Consolidates multiple calendars for easier scheduling.
• Supports time blocking, smart scheduling, and integration with tools like Slack.
• Appears to have robust functions that would be beneficial for anyone who does client work, manages a team, or has other time management challenges.

Cons:

• Initial setup and integration may take some time.
• Some advanced workflows are not yet available.

Final Recommendation: Morgen is an impressive calendar management tool that can help small business owners stay organized and avoid scheduling conflicts. It’s worth trying the free tier to see if it fits your needs before committing to the Pro plan.

Overview and General Impressions: Do you struggle to finish all your projects or find yourself wishing you had a few more hours to get things done? Retime is a time management tool designed to optimize productivity by tracking and analyzing how you spend your time. It claims to provide insights that can help you manage your schedule more effectively with actionable data to improve work habits.

Pros:

• Easy to set up with a Google account.
• Integrates with Google Calendar for streamlined scheduling.
• May assist with managing team meetings by aiding in agenda creation and meeting notes.

Cons:

• Requires consistent use to provide accurate data.
• Only integrates with Google Calendar, limiting options for users with other calendars.
• Limited features and no clear upgrade options or pricing information.
• Difficult to view all features with a product trial.

Final Recommendation: Retime may be a good option for those looking to optimize their time management and gain insights into their productivity. However, its limitations with calendar integrations and features may not make it suitable for everyone, and it wasn’t clear after a short trial how well the insights might work over time. 

As your business evolves, embracing the latest and greatest innovations can be a game-changer. As the Undercover Geek, I enjoy trying out new apps to see if they may give me an edge over the mainstays I’ve relied upon for so long. Why not give these 2024 productivity gems a shot? Dive in, experiment a little, and see if any of them can help your business transform and thrive. And if you’re looking for even more tips to improve your productivity, check out our article about AI-powered productivity apps.