5 ways to automate Airparser I Zapier

Ever had to extract data from a 50-page PDF? Or go through dozens of customer emails to find specific billing details? You probably know how frustrating it can be to sift through an endless paper trail manually, hunting for that proverbial needle in the haystack. 

Fortunately, extraction tools like Airparser can lift the burden. Airparser is an AI-powered app that lets you extract any kind of data (like signatures, contact information, billing details, and more) from documents and emails. You just tell Airparser the information you need, and it’ll take that data and convert it into the format you’d like. 

And when you connect Airparser to Zapier, you can automatically send that data to spreadsheets and other business-critical apps in your tech stack. With just a few Zaps—what we call our automated workflows—you can update spreadsheets, send notifications for new information, and more. 

Table of contents

Track key information in a spreadsheet

When you’re analyzing the data that’s buried in your documents and emails, you’ll want to present it in a way that’s easily digestible in a spreadsheet or database. Doing so allows you to easily view information (like invoices or registrations) at a glance. 

Instead of adding that information manually, you can use Zapier to automatically create new rows in Google Sheets or Airtable whenever Airparser parses a file. That way, you and your team can dive straight into analyzing those insights—and make informed decisions moving forward. 

Extract data from files and documents 

Ever handle important documents like contracts or consent forms? Whether you’re onboarding new employees or managing agreements, you probably use file storage apps like Dropbox or Google Drive to organize them. But when you need to extract specific data—like names, dates, or signatures—from these documents, manually sifting through each one can be tedious with important details easy to miss.

Instead of manually reviewing and organizing this information, you can use these Zaps to automatically send your stored documents to Airparser. This allows you to extract key details from your files without the hassle, so you and your team can quickly access the precise information you need, all without lifting a finger.

Send and receive notifications

If you’re handling a large volume of documents and emails daily, it’s easy for important updates to slip through the cracks. That’s why it’s worth notifying the right team members as soon as a parsed document is ready for review.

Instead of manually sending out messages throughout the day, you can use automation to keep things on track. These Zaps send instant notifications to Slack or Gmail whenever a document is parsed, making sure that every file is routed to the right person at the right time—so your team can take action immediately without delays.

Import emails into Airparser

There’s definitely a limit to the amount of data you can process from customer emails on a daily basis—especially if you have strapped resources or you’re part of a smaller team. 

But extracting signatures, contact information, dates, or key details from messy emails is super important for staying organized, maintaining accurate records, and making sure nothing falls through the cracks when managing customer relationships. 

Stay on top of your emails with these Zaps. Anytime you receive a new email with an attachment or get an email matching a specific search, Zapier will add them straight to Airparser for processing. 

Process lead information from forms 

Forms tools like Jotform or Gravity Forms are easy, flexible ways to gather information from potential customers. Maybe someone is interested in learning more about your services or perhaps an existing customer is reporting an issue with a service you provide. 

Staying on top of those requests can mean the difference between a missed sale and a new customer. Don’t waste time checking your form submissions and then extracting data like email addresses and phone numbers. Use these Zaps to automatically do the heavy lifting for you, so you can focus on what matters—following up with your prospects. 

Connect your data to your favorite apps

Your data should help you run your business, not distract you from it. But that data needs to be actionable. By connecting Airparser to the rest of your tech stack, you can streamline the way you analyze your data across spreadsheets, email, and more. 

And this is just the start of what you can do with Airparser and Zapier. Check out our App Directory to see what else you can do.